The name of this club, located at the University of Idaho, shall be the Aldrich Entomology Club.
The purpose of this club shall be to promote interest in insects and to provide a forum by which members may share this interest.
Section 1. Membership is open to any person at the University of Idaho with an interest in insects as a life form.
A. All members shall pay dues and assessments as prescribed by Article VII of these by-laws. Those who fall in arrears shall lose membership privileges. Upon payment of said arrears, the individual will be reinstated in full membership.
Section 1. The officers of this club shall consist of a president, vice-president, secretary, and treasurer.
Section 2. The president, vice-president, secretary, and treasurer shall be elected by ballot at the first business meeting the Spring semester. Candidates will be excused prior to balloting. They shall take office immediately after this election and hold office until the last business meeting of the following Fall semester.
Section 3. Prior to the end of the Fall semester, the president shall appoint a nominating committee who will present a slate of candidates to the club for election.
Section 4. Members (exclusive of the adviser) shall be limited to one year in any one office.
Section 5. The duties of officers shall be those prescribed in variousarticles of these by-laws, and:
President
· Preside at executive and general meetings.
· Appoint committees.
· Serve as spokesperson to bring the needs and concerns of the club to
the attention of the adviser.
Vice-President
· Act for the president in his/her absence.
· Assist the president as needed.
· Chair important committees, such as Insect Collecting, Fund Raising,
and community service events.
Secretary
· Record minutes of meetings, including names of those in
attendance.
· Report previous minutes at each meeting.
Treasurer
· Receive and disburse club funds.
· Maintain a fiscal record.
· Report income, payments and balance at each meeting.
Section 6. Offices vacated during the semester shall be filled by appointment by the remaining officers.
Section 1. A faculty adviser, as required by University of Idaho regulations, shall be elected at the time officers are elected. The adviser shall be elected by a majority vote. Candidates will be excused prior to balloting.
Section 2. The adviser must be a member of the faculty or adjunct faculty of the Department of Plant, Soil and Entomological Sciences, University of Idaho.
Section 3. Duties of the adviser are:
· Support, encourage, and expedite activities and functions of the
club.
· Serve as liaison between the club and department
administration.
· Oversee and safeguard the club’s archival file in the
department.
Section 1. There shall be one meeting of the club each month, preferably regularly scheduled, during the academic year. These meetings shall consist of a business portion, as outlined in Article VIII, and a suitable program.
Section 2. The president and vice-president shall have charge of the arrangements for all meetings. They may appoint a program committee to assist them.
Section 3. A majority of the total membership shall constitute a quorum. A two-thirds vote of a quorum shall be necessary to pass motions.
Section 1. All members shall pay annual dues to the club treasurer.
Section 2. In addition to the annual dues, an assessment may be imposed for particular purposes, such as social functions and fields trips, as agreed upon by those wishing to participate.
Section 1. An archives committee chairperson shall be appointed by the president each year. The chairperson shall also serve as editor and may appoint additional members to the committee as needed.
Section 2. The duties of this committee shall include the publication of a yearly newsletter. Instructions, the club logo (Sarcophaga aldrichi Parker), and copies of past newsletters, etc., are kept in the William F. Barr Entomological Museum file. The chairperson shall, upon leaving office, file that year's records, including the current newsletter, in a separate folder labeled: Aldrich Entomology Club: (year).
Section 1. At the regular meetings of the club, the usual order of proceedings shall be as follows:
1. Reading of minutes
2. Reports of officers
3. Reports of committees
4. Unfinished business
5. New business
6. Presentation of program
As a courtesy to guest speakers, business may be waived or restricted to announcements and matters of urgency. Should it be necessary, the business meeting may be deferred until after the program or scheduled at another time.