Information for presenters
Presenter instructions
Conference participants intending to present either a talk or a poster at Evolution 2009 will be required to register for the conference and submit details of their intended presentation with their registration. The deadline for submission of presentation titles is 5 April 2009 now extended to 17 April 2009.
Please note that presenters will be limited to one presentation, due to the large number of presenters expected in the program. This includes invited speakers in symposia. You may of course be a non-presenting coauthor on other papers.
For all submitted presentations (oral or poster), presenters will be asked to identify and quantify optimal descriptors for their talk or poster as part of the submission process. This selection is very important, as it will be used to sort papers sessions.
Those making presentations as part of a symposium or other special session are also required to register and submit the title of their presentation, but need not characterize its content.
Oral presentation details
Contributed presentations will last 15 minutes, which includes discussion and Q & A time.
Every conference room will have a computer projector and a PC laptop running Windows XP and Microsoft Office 2007. Presenters are required to bring their presentation on a flash drive or a CD ROM, and load their presentation on the session laptops at the conference break before their session (or earlier if possible).
A presenter preparation room will be available to test or run-through your presentation.
Student presentation award from SSB
The Ernst Mayr Award is given to an outstanding student talk in the field of systematics at the annual meetings of the Society of Systematic Biologists. The award consists of $1000 and a set of available back issues of Systematic Biology.
Eligibility. Members of the Society who are students or have completed their Ph.D. within the last 15 months are eligible. Applicants may be from any country, but must be members of SSB, and are advised to join the Society as soon as possible to be considered. Previous Mayr award winners are not eligible.
Applicants should:
- 1. Submit a 400-word abstract of their talk to the SSB Mayr Awards Committee Chair, Sydney Cameron by 15 March 2009. All candidates will be notified of their status no later than 30 March. For additional details, visit the SSB website, student awards link, Ernst Mayr Award in Systematic Biology.
- 2. If selected as a Mayr candidate, during the meeting registration process enter a note about being a Mayr candidate in the field concerning participation in a specific session. The deadline for the meeting submission is the same as for all other talks, i.e., 5 April.
Student presentation award from SSE
The W.D. Hamilton Award for Outstanding Student Presentation will be given to a student who has presented an outstanding talk at the annual meeting. Applicants will present their papers during regular sessions of the meeting, appropriate for their topic. Presentations will be judged by a committee of SSE members.
Eligibility: The presenter should currently be enrolled in a graduate program or should have received her or his degree within twelve months of the date of the annual meeting, and should be a member of the SSE. Talks that are part of invited symposia are ineligible if they are longer than other contributed papers.
Application procedure: Students must indicate their desire to be considered by (1) crossing the pertinent box on the registration form and (2) e-mailing an abstract of their talk less than 400 words in length to the SSE Awards committee c/o Doug Emlen no later than 5 April 2009.
Award: The winner of the award will receive $1000 and a one year membership to the Society for the Study of Evolution, which includes a one year subscription to the journal Evolution. Up to two runners-up will each receive a one-year membership to the Society for the Study of Evolution, including a subscription to Evolution.
Poster sessions
Dimensions for poster display panels are1.5 m wide by 1.2 m high (5 feet wide, by 4 feet high). Poster presenters will be assigned to one of the two poster sessions. T-pins, masking tape, and removable transparent tape supplies will be provided on site for each poster session. When submitting your poster information on the registration site, please remember to complete the rating of key terms as it will form the basis for your academic neighborhood at the poster exhibits.
